Guidebook for Conducting Events at Campus Communities

1. Event Planning and Preparation

• Define Objectives: Clearly outline the purpose and goals of the event.
• Form a Team: Assemble a diverse team with defined roles and responsibilities.
• Budgeting: Plan a detailed budget covering all aspects of the event.
• Venue Selection: Choose an appropriate, inclusive venue that accommodates the expected number of participants and is accessible to all.
• Scheduling: Ensure the event does not conflict with other major events or academic schedules.
• Permits and Permissions: Secure all necessary permits and permissions from campus authorities.

2. Promotion and Registration

• Event Promotion: Use social media, campus notice boards, and the TinkerHub app to promote the event widely.
• Registration Process: All event registrations must be done through the TinkerHub mobile app, 'Hub of TinkerHub.'
• Poster Submission: Upload event posters along with details in the app.

3. Inclusivity and Diversity

• Gender Ratio: Ensure a balanced gender ratio among participants by actively promoting the event to underrepresented groups.
• Accessibility: Make provisions for participants with special needs or disabilities to ensure an inclusive environment.
• Diverse Representation: Strive for a diverse group of participants and organizers in terms of gender, race, ethnicity, and background.

4. Data Privacy

• Confidentiality: Ensure that student data is not shared with any partner outside the campus.

5. Event Execution